SAP C_THR97_2411 SAP Certified Associate - Implementation Consultant - SAP SuccessFactors Onboarding Exam Practice Test

In SAP SuccessFactors Employee Central, transfer events are triggered when changes are made to specific data entities that affect an employee’s job or compensation details. These events are relevant to Onboarding for processes like internal hires or global assignments.

According to the SAP SuccessFactors Employee Central and Onboarding Configuration Guide:

compInfo(Compensation Information): Changes to an employee’s compensation details, such as salary or bonuses, can trigger a transfer event, as these are critical for updating employee records during Onboarding or crossboarding.

jobInfo(Job Information): Changes to job-related data, such as position, department, or location, are tracked as transfer events, as they impact the employee’s role and are relevant to Onboarding processes.

Option A (globalInfo) is incorrect because globalInfo contains country-specific personal data, which is not typically associated with transfer events. Option D (employmentInfo) is incorrect because employmentInfo tracks high-level employment details (e.g., hire date), but changes to this entity do not directly trigger transfer events in the context of Onboarding.

To configure a custom object for use in Custom Data Collection within SAP SuccessFactors Onboarding, you must define the custom object in the Metadata Framework (MDF). This is done through theConfigure Object Definitionstool in the Admin Center. The process involves creating or modifying a custom MDF object that can be used to store and collect additional data during the Onboarding process.

According to the SAP SuccessFactors Onboarding Implementation Guide, the steps include:

Navigate toAdmin Center > Configure Object Definitions.

Create a new object or edit an existing one to define the fields required for data collection.

Ensure the object is associated with the Onboarding process by linking it to the appropriate data collection step (e.g., Additional Data Collection).

Configure visibility and permissions for the object to ensure it is accessible to relevant users (e.g., new hires or administrators).

Option A (Configure Business Rules) is incorrect because theONB2_CustomDataCollectionCheckrule is used to validate data collected, not to configure the custom object itself. Option C (Manage Permission Roles > Metadata Framework) is related to granting permissions but does not involve configuring the object. Option D (Manage Business Configuration) is used for configuring HRIS elements, not MDF objects for custom data collection.

To define which fields are available in Onboarding data collection steps (e.g., Personal Data Collection or Additional Data Collection), role-based permissions (RBPs) must be configured to grant access to specific data entities in SAP SuccessFactors.

According to the SAP SuccessFactors Onboarding Configuration Guide:

Employee Data(Option B): This permission category allows administrators or users to access and configure fields related to employee personal and job data, which are used in Onboarding data collection steps. It includes fields like name, address, and contact details.

Employee Central Effective Dated Entities(Option C): This category grants access to effective-dated entities in Employee Central, such asjobInfo,compInfo, andpersonalInfo, which are critical for defining fields in Onboarding data collection steps that require historical or time-based data.

Option A (Manage Workflows) is incorrect because it controls workflow approvals, not field visibility in data collection. Option D (Employee Central API) is incorrect because it pertains to API access for integrations, not field configuration for data collection.

SAP SuccessFactors Onboarding includes several default permission roles to manage the onboarding process. These roles are preconfigured to assign specific responsibilities to users involved in onboarding tasks.

According to the SAP SuccessFactors Onboarding Configuration Guide:

OnboardingBPEAdmin(Option A): This role is created by default and grants administrative access to manage onboarding processes, configure settings, and oversee business process engine (BPE) tasks.

OnboardingExternalUser(Option B): This role is assigned to new hires (external users) to allow them to access the Onboarding system for tasks like completing personal data collection or signing documents.

Option C (SAP_ONB2_RehireCoordinator) is incorrect because it is not a default role; it is a dynamic group or custom role created for rehire processes. Option D (OnboardingBPEServiceUser) is incorrect because it is a system-level role for background processes, not a default role assigned to users.

In SAP SuccessFactors Onboarding, when a new hire is initiated into the system, an email is sent to provide access credentials, including a reset password link for external users (new hires who have not yet become internal employees). This is handled by the(ONB) External User Welcome Message Template, which is specifically designed to communicate with external users during the Onboarding process.

According to the SAP SuccessFactors Onboarding Implementation Guide:

The(ONB) External User Welcome Message Templateis triggered when a new hire is added to the Onboarding process, typically during the initiation phase or when the new hire is moved to theManage Pending Hiresstep. This email includes a link for the new hire to reset their password and access the SuccessFactors system as an external user.

Option A (Welcome Message Notification with Reset Password Support Template) is incorrect because this is not a standard template in Onboarding. Option C ((ONB) New Welcome Message Added Template) does not exist in the system. Option D ((ONB) New Hire Welcome Message) is incorrect because this template is used for general welcome communication, not specifically for password reset links.

The SAP SuccessFactors Offboarding process includes a series of standard steps to ensure a structured exit process for employees leaving the organization. These steps involve tasks for the offboardee, manager, and other stakeholders.

According to the SAP SuccessFactors Offboarding Implementation Guide:

Employee Review(Option B): This step allows the offboardee to review and update their personal information or complete exit-related tasks, such as filling out an exit survey.

Document Flow(Option D): This step involves routing documents (e.g., exit forms, acknowledgments) for review or e-signature, ensuring all necessary paperwork is completed.

Manager Review(Option E): The manager reviews the offboardee’s data, completes tasks like approving knowledge transfer plans, and ensures all exit requirements are met.

Option A (Additional Data Collection) is incorrect because it is primarily an Onboarding step, not standard in Offboarding. Option C (Compliance Forms) is incorrect because, while forms may be part of Document Flow, it is not a distinct standard step in the Offboarding process.

In SAP SuccessFactors Offboarding, tasks must be assigned to a responsible party to ensure completion. If a responsibility group is not explicitly assigned to an Offboarding task, the system defaults to a predefined role.

According to the SAP SuccessFactors Offboarding Configuration Guide:

The Hiring Manager will be considered as responsible owner(Option D): By default, if no responsibility group is assigned to an Offboarding task, the system assigns it to the hiring manager of the offboardee, as they are typically responsible for overseeing the employee’s exit process.

Option A (HR Manager) is incorrect because HR managers are not the default assignees unless specified. Option B (Onboarding Administrator) is incorrect because administrators manage the process but are not default task owners. Option C (Recruiter) is incorrect because recruiters are involved in hiring, not offboarding tasks.

To allow users to complete onboarding tasks on behalf of hiring managers who are unavailable, specific role-based permissions (RBPs) must be granted to ensure they can access and complete the required tasks, such as data collection or document signing.

According to the SAP SuccessFactors Onboarding Configuration Guide:

Assign the Complete Data Collection Tasks in Role-Based Permissions(Option D): TheComplete Data Collection Taskspermission allows users to complete onboarding tasks, such as Personal Data Collection or Additional Data Collection, on behalf of the new hire or hiring manager. This permission is configured inManage Permission Rolesand assigned to the appropriate user group (e.g., HR coordinators or proxies).

Option A (Assign the hiring manager role) is incorrect because assigning the full hiring manager role may grant unnecessary permissions beyond task completion. Option B (Assign proxy module access) is incorrect because proxy access is related to Employee Central or Employee Profile navigation, not onboarding task completion. Option C (Assign the Additional Data Permission) is incorrect because it is not a standard RBP; the correct permission isComplete Data Collection Tasks.

TheONB2OffboardingActivitiesConfigpermission in SAP SuccessFactors Offboarding controls access to specific administrative functions related to the configuration of Offboarding programs.

According to the SAP SuccessFactors Offboarding Configuration Guide:

Ability to configure Offboarding programs(Option A): TheONB2OffboardingActivitiesConfigpermission allows users to define and customize Offboarding programs, including setting up tasks, assigning responsibilities, and configuring the sequence of activities for exiting employees and managers.

Option B (Ability to manage Offboarding content) is incorrect because content management (e.g., documents or forms) is handled by other permissions, such asManage Documents. Option C (Ability to configure the Offboarding process) is incorrect because it is too broad; the permission specifically focuses on program configuration, not the entire process. Option D (Ability to configure Offboarding email templates) is incorrect because email template configuration is managed throughEmail Services, not this permission.

To achieve clean core integrations in SAP SuccessFactors, SAP recommends using modern, standardized API protocols that minimize customizations and ensure compatibility with cloud-based systems.

According to the SAP SuccessFactors Integration Guide:

OData(Option A): OData APIs are the preferred method for integrating with SAP SuccessFactors, including Onboarding, due to their flexibility, scalability, and support for real-time data access. They align with clean core principles by reducing the need for custom middleware.

SOAP(Option C): SOAP APIs are also supported for certain SuccessFactors integrations, particularly for legacy systems or specific use cases requiring structured data exchange. They are considered clean core-compliant when used appropriately.

Option B (RFC) and Option D (IDoc) are incorrect because they are older, on-premise-focused protocols primarily used in SAP ERP systems, not recommended for clean core integrations in SuccessFactors cloud environments.

Configuring Hire/Rehire parameters in SAP SuccessFactors Onboarding involves defining the fields used to match new hire data against existing employee records to identify potential rehires. This is done through a specific admin tool.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Manage Data(Option C): TheManage Datatool in Admin Center is used to configure theHire/Rehire Configurationgeneric object, where administrators define matching criteriasuch as National ID, First Name, Last Name, or Date of Birth to identify potential rehires during the onboarding process.

Option A (Manage Business Configuration) is incorrect because it is used for configuring HRIS elements in Employee Central, not rehire parameters. Option B (Rehire Inactive Employee) is incorrect because it is an action, not a configuration tool. Option D (Manage Configuration UI) is incorrect because it is used for customizing user interfaces, not configuring rehire matching fields.

Theautomatic hiringfunction in SAP SuccessFactors Onboarding enables the system to initiate onboarding processes automatically based on triggers, such as integration with Recruiting Management or external systems. This function supports specific onboarding scenarios.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Regular Hire(Option A): Automatic hiring supports the standard onboarding process for new hires, initiated when a candidate is marked asHiredin Recruiting Management or an external ATS.

Rehire(Option D): The function supports rehires, where the system identifies returningemployees and initiates onboarding with rehire-specific checks and configurations.

Rehire with New Employment(Option E): This scenario is supported for rehires who are treated as new employees (e.g., with a new employee ID), allowing automatic initiation of onboarding with distinct employment records.

Option B (Concurrent Employment) is incorrect because concurrent employment is managed in Employee Central and not directly supported by automatic hiring in Onboarding. Option C (Global Assignment) is incorrect because global assignments are configured separately and not part of the automatic hiring function.

SAP SuccessFactors Onboarding includes several predefined business rules that automate and control various aspects of the onboarding process. These rules are configured inConfigure Business Rulesand are critical for standard process execution.

According to the SAP SuccessFactors Onboarding Implementation Guide:

ONB2_PreDay1AccessCheck(Option B): This rule determines whether new hires can access the system before their start date, controlling pre-onboarding tasks and notifications.

ONB2_ProcessClosurePeriodConfig(Option C): This rule defines the period after which an onboarding process is considered closed, automating process completion and archiving.

ONB2_InternalHire_Configuration(Option D): This rule configures settings for internal hires, such as profile selection or data transfer, ensuring proper handling of internal onboarding processes.

Option A (ONB2_Initiate_Offboarding_Configuration) is incorrect because it is not a predefined rule for onboarding; it pertains to offboarding. Option E (ONB2_Select_Onboarding_Task_Configuration) is incorrect because it is not a standard predefined rule in the system.

Adding a Final Review step in SAP SuccessFactors Onboarding ensures that all collected data is reviewed before completing the process. This step can be configured through specific tools and settings to assign responsibilities and enable the feature.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Add the Final Review step using Process Variant Manager(Option A): TheProcess Variant Managerallows administrators to customize the onboarding process by adding a Final Review step, defining its tasks and sequence within the process flow.

Define a business rule using the Assign Responsible Group for Data Review(Option B): A business rule, configured inConfigure Business Rules, is used to assign the Final Review step to a responsible group (e.g., HR or hiring manager) to ensure the appropriate users review the data.

Enable Final Review in Onboarding General Settings(Option C): The Final Review step must be enabled inOnboarding General Settingsto activate it as part of the onboarding process, allowing it to be included in the process flow.

Option D (Add the task participation configuration business rule to the DEFAULT_ONB2_CONFIG) is incorrect because task participation is managed through specific rules, not theDEFAULT_ONB2_CONFIGobject. Option E (Add the Personal Data Collection step) is incorrect because Personal Data Collection is a separate step, not related to adding a Final Review step.

Auto-archiving Offboarding tasks in SAP SuccessFactors ensures that completed tasks are stored efficiently, maintaining system performance and compliance with data retention policies. This process involves configuring rules and scheduling jobs to automate archiving.

According to the SAP SuccessFactors Offboarding Configuration Guide:

Create a business rule that identifies the Offboarding tasks to archive(Option B): A business rule is configured inConfigure Business Rulesto define criteria for identifying completed Offboarding tasks (e.g., tasks older than a specified period) that are eligible for archiving.

Create a scheduled batch job from Provisioning that archives the Offboarding tasks(Option D): A scheduled batch job is set up inProvisioningto automatically archive the identified Offboarding tasks based on the business rule, ensuring regular cleanup of the system.

Option A (Create a scheduled batch job from the front-end system) is incorrect because batch jobs for archiving are configured in Provisioning, not the front-end system (Admin Center). Option C (Enable Archive & Print in Provisioning) is incorrect because Archive & Print is unrelated to task archiving; it pertains to document generation.